How CODIWISE Powers Your SaaS Management

The Reseller-of-Record (RoR) model is the backbone of CODIWISE's efficiency. Instead of managing hundreds of individual vendor relationships, your company establishes one relationship with us. We handle the procurement, tax compliance, and payment processing for all your tools. This centralization provides immediate visibility into your total SaaS spend and eliminates the administrative burden of processing dozens of invoices every month. By aggregating our customers' buying power, we also negotiate better terms that aren't available to individual buyers.

Modern SaaS management isn't just about paying bills; it's about controlling the entire lifecycle. CODIWISE automates every stage. During discovery, we identify shadow IT and redundant tools. In procurement, we leverage our benchmarking data to ensure you get market-leading rates. During the active phase, we monitor seat utilization and ghost accounts. Finally, during renewals, we start negotiations 60 days in advance, preventing auto-renewals on unfavorable terms. This proactive approach turns procurement from a reactive cost center into a strategic advantage.

Vendors typically have asymmetric information power during negotiations. They know what other companies pay; you don't. CODIWISE flips this script. Because we manage spend for hundreds of scaleups, we have a massive dataset of real-world contract pricing. More importantly, we represent a significant block of revenue to major SaaS vendors. When we negotiate, we're not just negotiating for one company; we're negotiating with the weight of our entire platform. This aggregated volume allows us to unlock enterprise tiers and discounts that single buyers simply cannot access.

SaaS sprawl is the 'silent killer' of efficiency in scaleups. CODIWISE provides a dynamic inventory that updates in real-time. By connecting to your identity provider (SSO) and finance systems, we automatically map every tool to its owner and department. You can instantly see which tools are being used, who has access, and which seats have been inactive for over 30 days. This level of granularity enables finance teams to allocate costs accurately and IT teams to maintain a secure, compliant software environment without manual spreadsheets.

For EU-based scaleups, managing VAT and tax compliance for US-based SaaS vendors is a logistical nightmare. CODIWISE handles all the complexity. We provide one monthly invoice that is fully compliant with your local tax jurisdiction. Whether you're paying a vendor in San Francisco, London, or Berlin, you pay us in Euros, and we handle the international currency exchange and tax filings. This simplification saves your finance team hours of reconciliation work and ensures you are always audit-ready.

On average, 30% of SaaS licenses in a growth-stage company go unused. These 'ghost seats' are pure waste. CODIWISE's optimization engine identifies users who haven't logged into specific tools in weeks. We provide actionable reports to department heads, allowing them to downgrade tiers or reclaim licenses before the next billing cycle. This continuous optimization ensures that your SaaS spend scales linearly with your actual needs, rather than growing uncontrollably through organizational inertia.

As companies scale towards Series C and beyond, governance becomes critical. CODIWISE builds a permanent audit trail for every SaaS transaction. You can see who approved which tool, what the business case was, and how the price has evolved over time. This transparency is invaluable during financial audits or due diligence processes. Instead of digging through old emails and Slack threads, your team can export comprehensive spend and compliance reports with a single click.

For international groups, SaaS management is often fragmented by legal entity. CODIWISE allows you to centralize governance while maintaining entity-level accounting. You can set global policies for tool selection and security while allowing local entities to manage their specific seat counts. Our platform handles the inter-company billing and cost allocation automatically, ensuring that each entity is billed correctly for its usage while the group benefits from global volume discounts.

Auto-renewals are a vendor's best friend and a CFO's worst enemy. CODIWISE maps every renewal date across your entire stack. 60 days before a contract expires, our system alerts the owner and our procurement team. We analyze the usage data from the previous year to determine if the seat count is still appropriate and then re-engage the vendor to negotiate new terms. This proactive window ensures you're never trapped in a contract you no longer need or paying more than you should.

Understanding *who* is spending what is the first step toward budget accountability. CODIWISE allows you to tag every subscription with custom metadata like Department, Project Code, or Legal Entity. This data feeds into real-time dashboards that show which departments are driving SaaS growth. Finance teams can use these insights to set more accurate budgets and hold department heads accountable for their software spend, fostering a culture of fiscal responsibility across the entire organization.